Delegate to-do items to AI agents
One practitioner notes that someone keeps a shared task list that both people and AI agents can access. A person assigns a task to one of the bots; the agent claims it, updates the status to in progress while working, moves it to done when finished, and returns it to the review inbox. Tasks flow back and forth between Someone and agents as described, with no numbers or performance details described.
- Agent or tool
- Custom agent
- Topic
- Email & Inbox
- Reported on
- X
- Added
- 2026-10-15
Why it matters
Email is where a lot of admin quietly piles up. An agent that can read, sort, draft and follow up turns an inbox from a to-do list into something closer to a summary. It is one of 106 sightings filed under Email & Inbox on Agent Sightings (number 30 by interest), and one of 182 involving Custom agent.
How you could try it
Here is a reusable prompt, written by us in our own words, that captures the task. Paste it into your own agent or any similar agent and adjust the details to your situation.
Go through my mail for this goal: delegate to-do items to AI agents. Propose labels, drafts, and unsubscribes as a checklist; change nothing until I approve.
Tip: Start with read-only access or 'draft, don't send', and check a few drafts before trusting it to send anything.
Source
Read the original first-hand account on X: https://x.com/petecallaghans/status/2104948587041837102. Our summary is a paraphrase; details are in the source.
Featured in these guides
Related sightings
- Schedule meetings by email and update the calendar
- Send a 7am daily brief from email, calendar and Todoist
- Check supplier invoices for duplicates and missing GST
- Cancel and refund subscriptions by searching email and calling
- Rebook a work flight to save money
- Get a billing dispute refunded by a support agent