Schedule meetings by email from forwarded requests

According to the write-up, user forwards meeting request emails to a labeled Gmail inbox or creates one. The AI agent takes over from there, sends emails to recipients to propose and coordinate times, and inserts a Zoom link into the calendar event when needed. It works for the described single-person cases after several iterations powered by OpenAI's Dot.

Agent or tool: Custom agent
Topic: Email & Inbox
Reported on: X
Added: 2026-10-15

Why it matters

Email is where a lot of admin quietly piles up. An agent that can read, sort, draft and follow up turns an inbox from a to-do list into something closer to a summary. It is one of 106 sightings filed under Email & Inbox on Agent Sightings (number 24 by interest), and one of 182 involving Custom agent.

How you could try it

Here is a reusable prompt, written by us in our own words, that captures the task. Paste it into your own agent or any similar agent and adjust the details to your situation.

Go through my mail for this goal: schedule meetings by email from forwarded requests. Propose labels, drafts, and unsubscribes as a checklist; change nothing until I approve.

Tip: Start with read-only access or 'draft, don't send', and check a few drafts before trusting it to send anything.

Source

Read the original first-hand account on X: https://x.com/edsoehnel/status/2107574500984287570. Our summary is a paraphrase; details are in the source.

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